EXETER LIONS CLUB
2011-2012 COMMITTEES / SPECIAL ASSIGNMENTS
CLUB COMMITTIES
Club Committees are the basic committees designed to facilitate the
members and the overall working and policies of the Club.
The Chairpersons will make monthly reports to the board and will have
budgetary constraints.
Finance
The finance committee is responsible for the general financial
policies and procedures of the club.
The committee shall review the overall financial statements of the club and
offer suggestions to the Board for remedies and opportunities.
The committee shall be responsible for the preparation of the annual
budget.
Publicity
Ed Moore / Jack Allwardt / Michael Young
This committee will be responsible for documenting club activities;
a member will be detailed as a photographer for each event—and that will be
their job for the event! Also the
committee will insure that publicity regarding events, awards, charities are
sent to appropriate news outlets.
The publicity committee will also serve as the Club historian—with all photos
and articles placed on the website for future access.
This committee will be the focal point for the annual printings of the
Club yearbook, hand-outs to guests, etc.
2012
Installation
The Installation Committee is responsible for the planning,
budgeting, and overall operation of the annual installation of club officers.
General
Fund / Fundraising Committee
The Committee shall prepare tables, money, and equipment for casino
nights, etc. and shall contact organizations and schedule workers.
The Committee shall be responsible for coordinating the nomination
and election of officers for the 2012-2013 Lions Year.
All past presidents are members of the committee.
The outgoing president will be the chair.
Membership / Orientation Committee
The Membership Committee shall establish and implement a membership
recruitment program and provide orientation of new members.
Youth Events Committee
The Youth Events Committee is responsible for the interaction
between the club and the local educational facilities: Schools in the Exeter
High School District, the Exeter Boys and Girls Club, etc.
The committee is responsible for programs such as
Athlete of the Month, Student Speaker
Contest, and Top Ten Senior
Awards. The committee will
report to the board on its proposed activities and awards monthly.
The Board will rely on input from the committee in evaluating donations
to the various organizations.
SPECIAL EVENT COMMITTEES
Special Events Committees are event specific.
Activity of the committee will be at the discretion of the chairperson.
At a minimum, two reports will be given to the Board:
One prior to the event outlining net financial gain, manpower
requirements, scheduling, etc.; Another report after the event is held to give
actual financial gains, future plans, future scheduling, etc.
Reports will be presented in writing and recorded by the Secretary.
Brewfest
The May Brewfest is an event which is intended to attract local
interest in the art and science of beer brewing and tasting.
The committee is responsible for finding various microbreweries and
bringing their product to the event.
The event will have entertainment and food, as well as other fund raising
activities.
The Scholarship committee shall be responsible for the
administration of the Club’s scholarships from the selection of the candidate to
making timely changes in selection criteria.
Relay for Life
The Relay for Life committee is responsible for the Lion’s Club
participation in the Exeter Relay for Life.
All
Star Baseball Game
The Committee coordinates and schedules all activities related to
the All Star Baseball Game.
The social events committee will assist where needed. The Chairman is in
charge of game activities.
“Wild Hog” Chili Run
The committee coordinates and schedules
the Motorcycle event and makes recommendation to the Board regarding the
selection of beneficiary youth group.
Fourth
of July
Co-chair Evans is in charge of the fireworks portion of the event
only.
Co-chair Dorch and other members are in charge of the overall
production, including publicity, food concessions, sales of trinkets, security,
audio, facilities, porta-potties, parking, etc.
Fall
Festival Parade
The committee shall coordinate
The Fall Festival activities
and shall schedule work crews for the events.
SPECIAL ASSIGNMENTS COMMITTEES
The committee is responsible for insuring the club has a viable and
entertaining program each week that it meets.
The committee shall contact each responsible assigned member to ensure
that a program will be presented and as to whether any service or equipment will
be needed. The committee shall
prepare a program schedule for the ensuing year commencing in May.
Each member will be assigned a program for one week during the rotation
through the membership roster. The
committee is also responsible for updating and editing the club calendar and
assuring it is posted in the meeting place and on the Club Website.
Sunshine
The Sunshine Committee is responsible for spreading good will
throughout the club. This includes,
but not limited to sending get well cards, etc. acknowledging member’s birthdays
and working with special events regarding announcements, etc.
Chaplain
The committee shall attend to religious needs of the club; provide
the invocation at all club meetings and special events as pertinent.
The Corresponding Chaplain shall provide for remembrances and condolences
as appropriate. The Chaplain will be
responsible for presenting a status report and any budgetary request at least
once per year. The time of the
report will be scheduled and requested by the President.
Club
Website
Lion Allwardt will be the Lions Club Webmaster, having
responsibility of updating and maintaining the club site with events,
information, etc. The Webmaster will
work in cooperation with committee chairmen to facilitate "Getting out the
Word". The Webmaster will be
responsible for presenting a status report and any budgetary requests at least
once per year. The time of the
report will be scheduled and requested by the President.
The committee shall make preparations for and coordinate the club's
participation in all special events, such as the annual Chili Cook-off, the
Club's Christmas Party, Pinewood Derby, Rocket Day, assist with the Installation
Event, and all other club picnics and social events.
The committee shall organize the annual lighting of the downtown
Christmas trees. The committee can
be given special assignments or projects of any nature at the discretion of the
Board.
Greeters
Greeters are an integral part of the weekly meetings and the
special events of the club. They are
responsible for greeting guests and club members upon their arrival at any
meeting place. They are also
responsible for creating their own subcommittee of members to provide service to
the guest at the club meeting.
Notes:
a)
First Lion listed is the Chairperson
b)
Club President and all vice presidents are ex-officio members of
all committees and assignments.